We are:
- An incorporated association under the Associations Incorporation Act 2009.1
- https://www.legislation.nsw.gov.au/#/view/act/2009/7/full
- A not-for-profit organisation.
- An affiliated member of the Council of Motor Clubs.
- Run by a group of Club Management people called “the Committee”.
We have
- An Australian Business Number (ABN) – ABN 58 489 326 194.
- An Association Incorporation Number – 591914
- A Motorsport Australia Club ID – 6713777
- A bank account.
Colin Bond
Ken Brigden
Chris Dubois
Mike Dyer
Terry Thompson OAM
Greg Toepfer
Dominic Truelove
The Historic Touring Cars Association of New South Wales (Incorporated), also known as the Appendix J Association of NSW (Incorporated) has the following purposes:
- to promote and foster and conduct the sport of automobilism and motor sport generally in all its branches, but particularly with respect to the area of historic sedan competition known as Group N (Appendix J).
- To conduct meetings and classes whereby members may obtain knowledge enabling them to become better drivers and to maintain their vehicles in a high standard of efficiency.
- to establish for the club and to maintain by example a high standard of conduct and a respect for the laws of the road.
- To promote control and carry on such social functions and/or events and/or outings as the committee of the club (which is referred to below) may deem appropriate.
- to form and promote any committee to carry out any of the purposes of the club,
- To obtain by purchase or any other means and to maintain any property of the club;
- to print and publish any matters in any form or through any medium which the committee of the club may think desirable for the promotion of its objects.
The Constitution of The Historic Touring Cars Association of New South Wales (Incorporated), also known as the Appendix J Association of NSW (Incorporated) can be viewed here.
We are a Motorsport Australia Member Club. Click here to see our Affiliation certificate. Click here to see our Certificate of Currency for Public and Products Liability and Professional Indemnity Insurance.
There are two types of Motorsport Australia Member Club:
- A Sporting Club, which is a Motorsport Australia full affiliation product and is for those clubs focused on the sporting / competitive aspect of Motor Sport.
- It entitles clubs to apply for competitive event permits and be a valid club for competition licences.
- An Enthusiast Club, which is a Motorsport Australia affiliation product for enthusiast or social car clubs focused ONLY on the non-competitive side of Motor Sport.
- Clubs affiliating via the Enthusiast Club product are not able to run competitive events or be a valid club for competition licences.
- We are a Sporting Club member.
Some of the benefits that clubs affiliated with Motorsport Australia include:
- Access to Motorsport Australia’s Sport and Club Development Officers in each jurisdiction, to service and support clubs.
- Upskilling members of our club by providing access to business planning resources, club workshops, volunteer and governance training.
- Officials’ training modules offered to member clubs covering risk management, safety, emergency response and many aspects of event management and control.
- Attracting new members through Motorsport Australia-supported participation programs including come & try days and Junior Development Programs.
- Retaining members by providing access to competitions of all levels.
- Assistance with locating funding programs & application processes.
- Representation of member clubs to government in all matters relating to motoring laws, regulations and programs.
- Event promotion in Motorsport Australia state and national calendars (online and hard copy).
- Promotional support for selected events or other club activities.
- Access to Motorsport Australia’s National Insurance Coverage (including public liability). All motor sport & some social events staged by a Motorsport Australia-affiliated club will require a Motorsport Australia permit to be issued for this coverage to be in force.
- Motorsport Australia’s National Insurance Coverage
- Motorsport Australia provides combined General Public and Products Liability Insurance for the club.
- This insurance provides indemnity against claims brought against the Club for legal liability for damages arising from an accident that has caused bodily injury or damage to property.
- Cover is applicable during:
- motor sport activities sanctioned / permitted by Motorsport Australia
- non-motorsport activities, including committee and club meetings, social gatherings,
- fundraising activities, working bees, and non-timed assembly drives and general club activities.
- There are two types of Motorsport Australia Member Club:
- A Sporting Club, which is a Motorsport Australia full affiliation product and is for those clubs focused on the sporting / competitive aspect of Motor Sport.
- It entitles clubs to apply for competitive event permits and be a valid club for competition licences.
- An Enthusiast Club, which is a Motorsport Australia affiliation product for enthusiast or social car clubs focused ONLY on the non-competitive side of Motor Sport.
- Clubs affiliating via the Enthusiast Club product are not able to run competitive events or be a valid club for competition licences.
- We are a Sporting Club member.
to Motorsport Australia
- To collect particular information about each Club member
- To keep that information up-to-date
Legal
- Motorsport Australia affiliated clubs and members are subject to the same legal responsibilities as any other entity
- Duty of Care
- Negligence
- Work Health and Safety (WHS)
- Occupational Health & Safety (OH&S)
- Risk Management
Duty of Care
This means that we must
- act in good faith
- not gain advantage by improper use of his / her position
- not misuse information
- act with diligence and care
- not trade while insolvent
Negligence
This means that we must
- conduct ourselves in a manner that does not fall below the standards of behaviour established by law for the protection of others against unreasonable risk of harm.
Work Health and Safety (WHS)
This means that we must
- Ensure the safety, health and welfare of people engaged in work or employment, and this includes activities conducted by sporting organisations such as car clubs
Occupational Health & Safety (OH&S)
This means that we must
- protect the Occupational safety, health and welfare of people engaged in work or sport
Risk Management
- a technique which has been developed by Management which the Club or individuals can identify potential risks, assess the possible outcomes of these
- risks, predict the probability of them occurring, and design appropriate treatments.
- Is to protect the assets and financial resources of the Club and its members by reducing risk and potential for loss.
NSW Fair Trading
We have obligations to the NSW Department of Fair Trading
- Annual reporting obligations
- Maintaining minutes
- Keeping proper financial and membership records and registers
- Compliance with Associations Incorporation Act 2009
Associations Act
We have obligations
The objects of this Law are:
- to establish a scheme for the registration of associations that are constituted for the purpose of engaging in small-scale, non-profit and non-commercial activities, including:
- associations that are currently unincorporated (which become bodies corporate when they are registered), and
- associations that are currently incorporated under other legislation (which retain their corporate status following registration), and
- to make provision with respect to the corporate governance and financial accountability of associations registered under that scheme.
Records
We collect and maintain
Club business records
- Constitution
- Code of Conduct
- Member information
- Vehicle information
- Financial records
- Meeting records
- Our Operation
Club member information
- full name
- address and contact details
- Gender
- next-of-kin / emergency numbers
- occupation
- date of birth
- types of membership
Vehicle Records
- Vehicle Make
- Vehicle Type
- Year of Manufacture
- Capacity
- Log Book No
- Category
- used to determine point scores for events run by the Club to determine overall annual results.
President
The role of the President is to:
- Provide the principle leadership and responsibility for the Club and the Committee.
- Chair Committee meetings ensuring that they are run efficiently and effectively;
- Act as a signatory for the Club in all legal purposes and financial purposes;
- Regularly focus the Committee’s attention on matters of Club governance.
Vice President
The role of the Vice President is to:
- Preside as Chairperson at General meetings of the Club, at the nomination or request of the President;
- Support in leading the Committee and ensuring strong Club governance;
- Be a role model for the club, providing the club with a positive image at external functions;
- Assist in the development of partnerships with other clubs, state associations, potential sponsors and funding organisations.
Secretary
The Secretary is responsible for:
- Ensuring the smooth running of the Executive Committee;
- Ensuring meetings are effectively organised and minuted;
- Maintaining effective records management and administration;
- Maintaining a Register of Members;
- Upholding the requirements of the Constitution;
- Club communication and correspondence.
This position may be combined as the Secretary/Treasurer role.
Treasurer
The Treasurer is responsible for:
- General financial oversight;
- Financial planning and oversight;
- Financial reporting;
- Banking, book keeping and record keeping;
- Control of fixed assets and stock.
This position may be combined as the Secretary/Treasurer role.
Other Executive Committee
Other executive committee positions are responsible for:
- Supporting and advising the Executive Committee;
- Supporting special projects;
- Overseeing other ad-hoc committees.
Motorsport Australia Club Information Guide 2021
Motorsport Australia Club Resource Guide – Chapter 2 – Car Club Committees
Motorsport Australia Club Resource Guide – Chapter 3 – Conducting meetings
Motorsport Australia Club Resource Guide – Chapter 4 – Financial Management
Motorsport Australia Club Resource Guide – Chapter 5 – Club Membership
Motorsport Australia Club Resource Guide – Chapter 6 – Risk and Insurance
Motorsport Australia Club Resource Guide – Chapter 10 – Legal
Australia
Australian Historic Touring Cars Association
New South Wales
Historic Sports and Racing Car Association of NSW
Victoria
Historic Touring Cars Association of Victoria
South Australia
Historic Touring Cars Association of South Australia
Queensland
Queensland Historic Touring Car Association
Western Australia