We are: 

  • An incorporated association under the Associations Incorporation Act 2009.1 
  • A not-for-profit organisation. 
  • An affiliated member of the Council of Motor Clubs.
  • Run by a group of Club Management people called “the Committee”. 

We have 

The Historic Touring Cars Association of New South Wales (Incorporated), also known as the Appendix J Association of NSW (Incorporated) has the following purposes: 

  • to promote and foster and conduct the sport of automobilism and motor sport generally in all its branches, but particularly with respect to the area of historic sedan competition known as Group N (Appendix J). 
  • To conduct meetings and classes whereby members nay obtain knowledge enabling them to become better drivers and to maintain their vehicles in a high standard of efficiency. 
  • to establish for the club and to maintain by example a high standard of conduct and a respect for the laws of the road. 
  • To promote control and carry on such social functions and/or events and/or outings as the committee of the club (which is referred to below) may deem appropriate. 
  • to form and promote any committee to carry out any of the purposes of the club, 
  • To obtain by purchase or any other means and to maintain any property of the club; 
  • to print and publish any matters in any form or through any medium which the committee of the club may think desirable for the promotion of its objects. 

We are a CAMS Member Club. 

There are two types of CAMS Member Club:

  • A Sporting Club, which is a CAMS full affiliation product and is for those clubs focused on the sporting / competitive aspect of Motor Sport.
  • It entitles clubs to apply for competitive event permits and be a valid club for competition licences. 
  • An Enthusiast Club, which is a CAMS affiliation product for enthusiast or social car clubs focused ONLY on the non-competitive side of Motor Sport.
  • Clubs affiliating via the Enthusiast Club product are not able to run competitive events or be a valid club for competition licences. 
  • We are a Sporting Club member.

Some of the benefits that clubs affiliated with CAMS include: 

  • Access to CAMS’ Sport and Club Development Officers in each jurisdiction, to service and support clubs. 
  • Upskilling members of our club by providing access to business planning resources, club workshops, volunteer and governance training. 
  • Officials’ training modules offered to member clubs covering risk management, safety, emergency response and many aspects of event management and control. 
  • Attracting new members through CAMS-supported participation programs including come & try days and Junior Development Programs. 
  • Retaining members by providing access to competitions of all levels. 
  • Assistance with locating funding programs & application processes. 
  • Representation of member clubs to government in all matters relating to motoring laws, regulations and programs. 
  • Event promotion in CAMS state and national calendars (online and hard copy). 
  • Promotional support for selected events or other club activities. 
  • Access to CAMS’ National Insurance Coverage (including public liability). All motor sport & some social events staged by a CAMS-affiliated club will require a CAMS permit to be issued for this coverage to be in force. 
  • CAMS’ National Insurance Coverage
    • CAMS provides combined General Public and Products Liability Insurance for the club. 
    • This insurance provides indemnity against claims brought against the Club for legal liability for damages arising from an accident that has caused bodily injury or damage to property. 
  • Cover is applicable during:
    • motor sport activities sanctioned / permitted by CAMS 
    • non-motorsport activities, including committee and club meetings, social gatherings, 
    • fundraising activities, working bees, and non-timed assembly drives and general club activities. 
    • There are two types of CAMS Member Club: 
    • A Sporting Club, which is a CAMS full affiliation product and is for those clubs focused on the sporting / competitive aspect of Motor Sport. 
    • It entitles clubs to apply for competitive event permits and be a valid club for competition licences. 
    • An Enthusiast Club, which is a CAMS affiliation product for enthusiast or social car clubs focused ONLY on the non-competitive side of Motor Sport. 
    •  Clubs affiliating via the Enthusiast Club product are not able to run competitive events or be a valid club for competition licences. 
    • We are a Sporting Club member.

to CAMS 

  • To collect particular information about each Club member 
  • To keep that information up-to-date 

Legal 

  • CAMS affiliated clubs and members are subject to the same legal responsibilities as any other entity 
  • Duty of Care 
  • Negligence 
  • Work Health and Safety (WHS) 
  • Occupational Health & Safety (OH&S) 
  • Risk Management 

Duty of Care 

This means that we must 

  • act in good faith 
  • not gain advantage by improper use of his / her position 
  • not misuse information 
  • act with diligence and care 
  • not trade while insolvent 

Negligence 

This means that we must

  • conduct ourselves in a manner that does not fall below the standards of behaviour established by law for the protection of others against unreasonable risk of harm. 

Work Health and Safety (WHS) 

This means that we must

  • Ensure the safety, health and welfare of people engaged in work or employment, and this includes activities conducted by sporting organisations such as car clubs 

Occupational Health & Safety (OH&S) 

This means that we must

  • protect the Occupational safety, health and welfare of people engaged in work or sport 

Risk Management 

  • a technique which has been developed by Management which the Club or individuals can identify potential risks, assess the possible outcomes of these 
  • risks, predict the probability of them occurring, and design appropriate treatments. 
  • Is to protect the assets and financial resources of the Club and its members by reducing risk and potential for loss. 

NSW Fair Trading 

We have obligations to the NSW Department of Fair Trading

  • Annual reporting obligations 
  • Maintaining minutes 
  • Keeping proper financial and membership records and registers 
  • Compliance with Associations Incorporation Act 2009

Associations Act 

We have obligations 

The objects of this Law are:

  • to establish a scheme for the registration of associations that are constituted for the purpose of engaging in small-scale, non-profit and non-commercial activities, including:
    • associations that are currently unincorporated (which become bodies corporate when they are registered), and 
    • associations that are currently incorporated under other legislation (which retain their corporate status following registration), and 
  • to make provision with respect to the corporate governance and financial accountability of associations registered under that scheme. 

Records 

We collect and maintain 

Club business records 

  • Constitution 
  • Code of Conduct 
  • Member information 
  • Vehicle information 
  • Financial records 
  • Meeting records 
  • Our Operation 

Club member information 

  • full name 
  • address and contact details 
  • Gender 
  • next-of-kin / emergency numbers 
  • occupation 
  • date of birth 
  • types of membership 

Vehicle Records 

  • Vehicle Make 
  • Vehicle Type 
  • Year of Manufacture 
  • Capacity 
  • Log Book No 
  • Category
    • used to determine point scores for events run by the Club to determine overall annual results. 

President 

The role of the President is to: 

  • Provide the principle leadership and responsibility for the Club and the Committee. 
  • Chair Committee meetings ensuring that they are run efficiently and effectively; 
  • Act as a signatory for the Club in all legal purposes and financial purposes; 
  • Regularly focus the Committee’s attention on matters of Club governance. 

Vice President 

The role of the Vice President is to: 

  • Preside as Chairperson at General meetings of the Club, at the nomination or request of the President; 
  • Support in leading the Committee and ensuring strong Club governance; 
  • Be a role model for the club, providing the club with a positive image at external functions; 
  • Assist in the development of partnerships with other clubs, state associations, potential sponsors and funding organisations. 

Secretary 

The Secretary is responsible for: 

  • Ensuring the smooth running of the Executive Committee; 
  • Ensuring meetings are effectively organised and minuted; 
  • Maintaining effective records management and administration; 
  • Maintaining a Register of Members; 
  • Upholding the requirements of the Constitution; 
  • Club communication and correspondence. 

This position may be combined as the Secretary/Treasurer role 

Treasurer 

The Treasurer is responsible for: 

  • General financial oversight; 
  • Financial planning and oversight; 
  • Financial reporting; 
  • Banking, book keeping and record keeping; 
  • Control of fixed assets and stock. 

This position may be combined as the Secretary/Treasurer role 

Other Executive Committee 

Other executive committee positions are responsible for: 

  • Supporting and advising the Executive Committee; 
  • Supporting special projects; 
  • Overseeing other ad-hoc committees. 

NEXT CLUB MEETING

General Meeting
Sydney Motorsport Park
Suite 10, Ferrers Road, Eastern Creek NSW 2766

June 4th 2019 @7.30PM

NEXT COMPETITIVE EVENT

HSRCA June Sydney Classic
Sydney Motorsport Park – Gardner Circuit

June 8th – 9th

NEXT COMMITTEE MEETING

Liverpool Catholic Club
424/458 Hoxton Park Rd, Prestons NSW 2170

May 15th 2019 @ 7pm

Proudly sponsored by

You can find more detailed information about Paynter Dixon’s activities on its website

STRONG SUPPORTERS OF MOTORSPORT

Paynter Dixon is a strong and enthusiastic supporter of Australian motorsport – most recently through 2018 as a sponsor of Garry Rogers Motorsport’s Supercars and Super2 teams and naming sponsor the Touring Car Masters championship series in 2018 and 2019